Constitution & Policies

 Constitution and Bylaws.

BDGMHA Communication Policy

Items of note in this information bulletin are as follows:

 **It has been an aim of our organization to provide parents with all necessary information contained in our Constitution.  Since First entry Rep team try outs are quickly approaching and coaching applications are due shortly, I thought it important to provide some information necessary for our potential coaches candidates and for players as they prepare for try outs .

If you have further questions please do not hesitate to contact me at your earliest convenience.
  
Congratulations to our House League players who just completed their End of Season Tournament Weekend. We look forward to your return to hockey in the fall. Have a safe and active spring and summer holiday.  Stay tuned to the website for up to date information about the fall hockey season.
 

ANNUAL GENERAL MEETING
( points of interest copied directly from the Constitution )

This Constitution may be amended at an Annual General Meeting by a two-thirds majority of
all votes cast, provided the constitutional amendment is “posted” thirty (30) days prior to the
annual General Meeting.
 
B)  Amendments must be consistent with the aims and objectives of the B.D.G.M.H.A.
 
D) An Executive member of the B.D.G.M.H.A. cannot be the head coach of a Rep team.  If a coach
has not been found prior to team selection a member of the Executive could assume an acting coaching
position until such time as a suitable candidate is found.
 
Amendments to the By-Laws may be made by the Executive and approved at the Annual General Meeting
of the membership.  Any amendment must be consistent with the aims and objectives of the B.D.G.M.H.A. and not violate the Constitution.

All proposed amendments to the By-Laws must be received in writing by the Executive at least thirty days prior to the Annual General Meeting.

ITEMS DIRECTLY DEALING WITH REP TEAM TRY OUTS
 
D) Any player who demonstrates exceptional skill may make a written request to the Executive to
play up to another level.  Players under the age of eighteen must have this request signed by a parent or
guardian.
 
E) Only players either from within BDGMHA or from an outside organization, who have made a
written request to the Executive Administrator prior to the first rep tryout will be evaluated and no other
persons may apply after the scheduled date.  Therefore it is only that player submitting the request who falls under Part III, Regulations, Regulation One, Rep Teams, and Item F).
 
F) The Executive shall appoint a committee (minimum of three members) to review and make
recommendations on the applications based upon the following criteria:
 
i) Appropriateness of skills for the level of competition
ii) Overall impact on the team the player is leaving and on the team the player is going to.
iii) Players must be evaluated at their current age level as well as with the level they request.
iv) The final decision will be made by the Executive.
v) After a player has been approved by the executive to play at a higher level of hockey that
player will be able to compete for a position at that level of hockey without any further
evaluation of their abilities.
 
G) Each team may register, unless otherwise directed by the Executive, a maximum of seventeen
skaters and a maximum of two goalies, except in Senior where each team may register a maximum of
eighteen skaters and two goalies.
i) Teams must register a minimum of thirteen players when available.  Exceptions must be
approved by the Executive.
ii) Rep team coaches are encouraged to carry and develop two goalies
iii) Second entry coaches are encouraged to carry a full roster..
 
H) A legal proof of age document shall accompany each player’s registration in an age-restricted
category.
 
I) Rep fees (determined on a yearly basis) are to be submitted by the Rep team in full to the league
by November 1st.
N) To be eligible for a rep team, a player must have attended at least 2/3 of the tryouts of the team
you intend to play on and must have paid for all missed tryouts.  Exceptions to this rule may be given by
the Executive.
 
O) All first entry teams have a four (4) player (flexible) restriction for underage and/or import players
subject to an Executive decision. 
 
i) An import player is defined as any player who comes to BDGMHA with a release. 
 
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Section 3: Rep Player Registration
 
       A)         All players must be registered in full prior to attending their first tryouts.
 
       B)    First team rep players that have already been selected in spring tryouts must be registered and paid in full by the first tryout date.  
   
      C)        A player will be suspended from all BDGMHA activities if payment is not received in 
                  full and on time.  Partial payment is not accepted.  NSF cheques will be subject to a 
                  $25.00 administrative fee.
 
 
      D)      There will be no refund of rep team fees upon withdrawal from a team after November  30th. Exemptions may be made subject to executive approval. 
 
 
 F) A replacement fee will be levied against any player not returning their BDGMHA Rep. hockey       
sweater. If the fine is not paid it will be levied against the next year’s registration. 
 
  G) Rep fees cannot be carried from one year to the next.  All players must end the season with  a zero balance for both registration and rep fees. 
 
 
ITEM THREE
Releases and Permission to Skate
 
A)  Player releases will be unconditionally granted provided:
               i)     All fees are paid in full
               ii)    All equipment belonging to the BDGMHA is returned 
 
 
B) A release from the B.D.G.M.H.A. will exclude the player from participating in all programs
offered by the B.D.G.M.H.A. unless approved otherwise by the Executive.
 
C) Permission to skate forms will be granted for a maximum of 30 days with the signatures of any of
the following: President, First Vice President, Second Vice President and Third Vice President in order to
obtain permission.   The remainder of the Executive and coach must be notified.
 
D) Permission to skate forms will be granted using the same criteria as player released in Operating
Manual, Item Three, Referees and Permissions to Skate, A) i) & ii) and B).
 
E) Requests for releases will be considered within seven days of the receipt of a written request by the
Executive prior to September 30.  Any requests for releases received after September 30 will be dealt with
at the next Executive meeting.
 
 
ITEM FIVE
Coaching Selection and Development
 
A) The B.D.G.M.H.A. shall establish a coach’s selection committee consisting of:
 
i) A three to five member panel of Executive members and /or appointees.
ii) Members that are not in violation of conflict of interests.
 
B) The committee is responsible for interviewing the coaching candidates and selecting a suitable
candidate based on criteria to be determined by the Executive.
 
C) After the coaching selection committee has made its selection it will be presented to the
Executive for approval by a majority.
 
i) The coaching selection process should be initiated in March with all selections of
first level coaches confirmed by the first of May when possible.
 
 
ii) Selection of additional coaches for a division will take place after the final
registration and after the selection of the first team in the appropriate division.
 
D) The B.D.G.M.H.A. will reimburse approved coaches and trainers to obtain minimum level of
certification as required by the OWHA and B.D.G.M.H.A.
 
i) Coaches and trainers wishing to be reimbursed by BDGMHA for the cost of their
certification/re-certification must notify, and obtain approval from, the Executive
prior to the commencement of the course.  The BDGMHA reserves the right to deny
reimbursement if they feel that there are already an adequate number of coaches
and/or trainers already present among the players or their parent/guardians.
 
E) All coaches and their coaching staff must submit a current police check to the Executive prior
to September 30th.
i) All police checks will be reviewed and approved by the Executive prior to the
finalization of the coaching position.
ii) BDGMHA will reimburse all coaches and their coaching staff for out of pocket
expenses relating to obtaining a police check.
 
F) All successful coaching candidates must present to the Executive, for their approval, a list of
potential coaching staff and managers prior to the completion of tryouts.